In partnership with DCPS, DGS is dedicated to ensuring the safety of all District residents and users of DCPS' artificial turf fields. Security for EventsĪll applications will be submitted to the DCPS Security Office for an assessment of the required security services in regards to the proposed use of DCPS buildings and grounds. Applications received by the DCPS Security Office less than five (5) working days prior to the proposed use will not be processed, which may jeopardize the requested use. HSA/PTA are entitled to four free meetings per year outside of the normal operating hours of their schools.Ĭurrent user fees (see above) will be charged for anyone not listed above.Organizations providing volunteer support services to the school.City-wide education organizations or local affiliates of national educational associations.Parental and School Advisory Committees established pursuant to federal and local laws.The following groups may use buildings and grounds, except leased facilities, at a reduced rate during normal hours for purposes not conflicting with the school’s operations and not generating any additional costs to DCPS: Reduced Fees for School-Related Organizations Security Services fee - varies according to the contracted services.Custodial overtime fee - varies (actual costs will be calculated on a per hour basis by the DGS Realty Office).Payments are by money orders or certified checks ONLY made payable to the DC Treasurer. Please contact the DCPS Food Services Office for current costs at (202) 576-7400. There is an additional charge for these services. *A DCPS Food Service worker must be on duty when food is prepared in kitchens or if kitchen equipment is used. Field/Stadium for soccer or other vigorous sport: $95.00/hour.The insurance documentation must be provided prior to use of the DCPS facility.All required insurance policies must list the District as an additional insured.The insurance requirements will be listed as a condition of use in the usage agreement.The User must maintain a policy of commercial general liability insurance, and any other such insurance as may be deemed necessary by the District.A summary of general insurance requirements can be found below: Specific insurance requirements will be determined when entering into a Memorandum of Agreement with DCPS or a Building Use Agreement with the Department of General Services. Insurance requirements will vary by organization. Non-DCPS Users and non-DC Government Users will be required to execute and submit an Assumption of Risk Indemnification and Waiver Form, a valid insurance certificate that meets the requirements below, and all applicable payments to the DGS Realty Office, prior to the commencement of the activity. Upon receipt of the application, the DGS Realty Office will respond in writing stating the terms and conditions, to include applicable fees associated with the usage.In some cases, the school will do this for you. Submit the signed form to the Department of General Services (DGS) Realty Office at at least twenty (20) working days prior to the proposed use.Secure the signature of the principal at the bottom of the form.Applications can also be obtained at any area school or by contacting the DGS Realty Office. Fill out an Application to Use Facilities form.To use a DCPS facility, please follow these steps:
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